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Finance Process

How does the loop actually run, week after week?

Play with Purpose — Protocols and Platform feeding Agency through Patterns, Potential, Priorities

The Matrix​

Nine recurring workflows hold the function together. Each has a trigger, an owner, an input, an output, an SLA, an AI augmentation, and a crypto instrument that changes how it runs. The CFO sits as the apex decision maker — the owner column names who runs the workflow day to day; the CFO ratifies or overrides.

W1. Month-end close​

  • Trigger: Last business day of the month.
  • Owner: Controller.
  • Input: Sub-ledgers (AP, AR, payroll, bank, wallet, custody).
  • Output: Closed period in the GL; trial balance signed.
  • SLA: ≤ 3 business days.
  • AI-augmentation: close-agent runs anomaly detection on every journal as it posts.
  • Crypto-instrument: on-chain ledger replaces bank-confirmation chase; balances provable at block height.

W2. Accounts payable​

  • Trigger: Vendor invoice received OR scheduled recurring payment.
  • Owner: AP/AR specialist.
  • Input: Invoice + PO + approval rule + cash position by rail.
  • Output: Payment executed; sub-ledger updated.
  • SLA: Pay-by-date set on the invoice; discount capture target ≥ 90%.
  • AI-augmentation: AP-agent matches invoice to PO, applies approval rule, sequences payment to hit discount.
  • Crypto-instrument: smart-contract escrow releases payment on milestone confirmation, no manual approval step.

W3. Accounts receivable​

  • Trigger: Goods or service delivered; contract billing date.
  • Owner: AP/AR specialist.
  • Input: Contract terms + delivery proof + customer rail preference.
  • Output: Invoice issued; cash collected; AR aging updated.
  • SLA: DSO ≤ 35 days.
  • AI-augmentation: AR-agent issues invoices, sequences dunning, proposes rail-switch offers.
  • Crypto-instrument: stablecoin settlement arrives same-block; DSO drops to minutes on participating counterparties.

W4. Treasury​

  • Trigger: Daily; rebalance on threshold breach.
  • Owner: Treasurer.
  • Input: Cash position by entity + currency + rail; receivables forecast; payables schedule.
  • Output: Rebalanced positions; rolling 13-week cash forecast; runway-in-stables figure.
  • SLA: Daily refresh; rebalance within trading day on threshold.
  • AI-augmentation: treasury-agent pulls oracle prices, alerts on band breaches, drafts rebalance plan for CFO sign-off.
  • Crypto-instrument: idle stablecoin balances earn short-duration yield via audited DeFi aggregator.

W5. Capital allocation​

  • Trigger: Quarterly review; ad-hoc when a bet exceeds tier limit.
  • Owner: FP&A lead.
  • Input: 70/20/10 ledger + tier returns + experiment proposals + core ROI.
  • Output: Allocation decision per tier; capital released or held.
  • SLA: Quarterly cycle; ad-hoc within five business days.
  • AI-augmentation: capital-allocation-agent tags every disbursement to tier and alerts on drift.
  • Crypto-instrument: on-chain cap table and vesting contracts make allocation visible to all parties in real time.

W6. Fundraising​

  • Trigger: Runway < 18 months OR strategic milestone met OR market window opens.
  • Owner: CFO (operates this one directly).
  • Input: Runway figure + burn trajectory + market signal + use-of-funds memo + cap table.
  • Output: Term sheet OR closed round OR documented hold decision.
  • SLA: Raise window 4–6 months; weekly progress check.
  • AI-augmentation: FP&A-agent maintains live data room, refreshes runway nightly, drafts investor updates.
  • Crypto-instrument: token-based instruments (SAFTs, on-chain convertibles) settle and vest without a transfer agent.

W7. Tax​

  • Trigger: Filing cadence (monthly, quarterly, annual); transaction-triggered events.
  • Owner: Tax lead.
  • Input: GL + transaction log + jurisdictional schedule + token-vesting events if any.
  • Output: Filings submitted; tax provision booked; compliance evidence stored.
  • SLA: Statutory deadlines; never miss.
  • AI-augmentation: tax-agent classifies transactions and drafts filings for review.
  • Crypto-instrument: immutable on-chain history gives the tax team a complete transaction record from day one.

W8. Audit​

  • Trigger: Annual external audit; quarterly internal sweep.
  • Owner: Controller.
  • Input: GL + sub-ledgers + audit-trail log + reconciliations.
  • Output: Auditor's opinion; internal exceptions list with remediation owners.
  • SLA: Fieldwork within agreed audit calendar; zero material weaknesses.
  • AI-augmentation: audit-agent samples nightly and flags gaps before fieldwork starts.
  • Crypto-instrument: chain-as-audit-trail delivers a ledger neither party can restate; fieldwork scope shrinks.

W9. Board reporting​

  • Trigger: Board cadence (monthly or quarterly).
  • Owner: FP&A lead.
  • Input: Closed GL + variance analysis + KPIs + commentary.
  • Output: Board pack + CFO narrative + decision items.
  • SLA: Distributed 72 hours before the meeting.
  • AI-augmentation: FP&A-agent assembles draft pack from live data; CFO writes the narrative.
  • Crypto-instrument: on-chain analytics platform produces treasury and cash-flow figures without manual aggregation.

Workflow Linkages​

The nine are not independent. They feed each other.

  • W1 close closes the period for everything else. Late close cascades into W7 tax, W8 audit, W9 board.
  • W2 AP and W3 AR drive W4 treasury — payables and receivables are the cash forecast's inputs.
  • W4 treasury surfaces the runway figure that triggers W6 fundraising.
  • W5 capital allocation consumes the surplus W4 surfaces and routes it to tier buckets.
  • W7 tax and W8 audit verify that W1–W5 produced what the CFO claims they produced.
  • W9 board reporting tells the world what W1–W8 produced and what the CFO will do next.

The CFO's job is to keep every arrow firing on time. The Performance page is the gauge that proves they do.

Deeper Workflow Pages​

Each link below opens a specific workflow.

  • Accounting — Bookkeeping, the close cycle, bank reconciliation, stock control.
  • Treasury — Cash management, working capital, banking, custody, risk.
  • Capital Allocation — 70/20/10, risk and reward, allocation in practice.
  • Fundraising — Sequencing, source selection, raising without constraining optionality.
  • Cashing Out — Exit paths, Web2 vs Web3 paths.
  • Crypto Operations — Stablecoin treasury, DeFi yield, on-chain accounting.

Context​

  • Principles — What every workflow optimizes against.
  • Performance — How we know each workflow is working.
  • Platform — The tools each workflow runs on.
  • Positions — Who owns each workflow.